Sign-off Sheet

What it does

• A sign-off sheet closes the loop between proof and press.
• It states the version, the size and the person who approved it.
• A recorded approval turns a later dispute into a documented decision.

How to use it

1. List the open items separately; a signature with open items is not a full approval.
2. Store the sign-off with the final PDF, not only in an email thread.
3. State the viewing conditions used for colour approval.
4. If the client approves a reduced-size proof, record that limitation explicitly.

Safety notes

• Do not accept an approval that names no version or no proof size.
• If the press sheet differs from the signed proof, stop and re-approve.